Illinois State Library
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Fields designated as required with
(*)
are only necessary for metadata records, so they may be left blank in the templates. For help on a specific field, click
?
. To dismiss the help screen, click on the
?
again.
If this is a template, you may supply a unique title for it:
Section 1. Basic properties about your publication.
Please do not use abbreviations.
A. Publication title
(*)
:
?
REQUIRED.
This is the officially assigned title of your publication or the name by which the resource is formally known.
Each document title should be consistent, whether it appears in the original coding of a Web page, in the metadata, or across the top of the first page. Consistency facilitates retrieval of your document. Use the same title at the top of your document and in the portion of a markup language document.
If a title includes a year, like an annual report, leave it out of the title and enter it in Section 1. L below. Dates and successive numbering should not be entered as part of the title. Enter titles as they appear on the documents.
Examples:
<meta name="siteTitle" content="Illinois Libraries">
<meta name="siteTitle" content="DUI Fact Book">
<meta name="siteTitle" content="Blue Book of the State of Illinois">
Check if this is a recurring title
:
B. Keywords that describe your publication:
(hit the "Enter" key after each word or phrase)
:
?
This section includes any terms, acronyms, synonyms, and/or phrases that searchers may use to find your information; even common incorrect terms and misspellings. The first 1500 characters of a publication are automatically keyword indexed as are the title field above and the description field below. Enter additional terms or phrases which a searcher may use to find your publication; include subject phrases, authors, and agencies.
Examples:
Vehicle Services is a correct phrase; however, people also refer to it as the DMV or Motor Vehicle Department.
<meta name="keywords" content="Vehicle Services">
<meta name="keywords" content="DMV">
<meta name="keywords" content="Motor Vehicle Department">
If you are describing a publication about corn diseases, you should also include synonyms or variations of the terms used in the publication.
<meta name="keywords" content="Helminthosporium leaf blight">
<meta name="keywords" content="Root Rot">
<meta name="keywords" content="Spiral Nematode">
<meta name="keywords" content="Corn Diseases">
C. Description of your publication
(*)
:
?
REQUIRED.
This narrative summarizes the content and purpose of your publication. The length should be less than 500 words and can be copied and pasted from any existing source.
Example:
<meta name="description" content="The Illinois Department of Agriculture runs many inspection programs. This site describes each program: Agricultural Products Inspection, Food Inspection, Meat and Poultry Inspection, Animal Health Regulation, Pesticide Use, Weights and Measurements Certification, and Grain Dealer and Warehouse Inspection and Licensure. It also gives contact information for the Department.">
D. Date created
(MMDDYYYY)
(*)
:
?
MM:
DD:
YYYY:
REQUIRED.
The date that your publication was officially released.
Example:
<meta name="createDate" content="07181996">
E. Date Last Modified
(MMDDYYYY)
(*)
:
?
MM:
DD:
YYYY:
REQUIRED.
Each time you change any content of the publication enter the revised date here. If the publication has not been changed since it was released, enter the release date. This is especially important for archival purposes.
Example:
<meta name="dateOfLastModification" content="07181996">
F. Method of Submission
(*)
:
?
--SELECT--
A URL that points to a single online file
I will upload file(s) that comprise a single document
REQUIRED.
Choose from the following options:
A URL that points to a single online file
--or--
I will upload file(s) that comprise a single document.
You must choose to upload if you document is composed of multiple files or will be posted on the web less than two months.
A mark-up language file (html, xml) is usually composed of multiple files. If you choose to upload all of the files composing a web site, you must not only make sure to include all files such as images and style sheets, but you must make sure that the locator on each file matches the locator encoded in the body of the page. Otherwise the page(s) will not reconstruct when the files are retrieved from the depository. An alternative is to create a pdf of each web page and deposit it to represent the content of the site.
If you are providing a URL for this publication, the URL is given in the next field.
ISL spiders then harvest the single file comprising the publication.
Note! If you are UPLOADING file(s), skip the next question and go to question H.
G. If this is reachable via the WWW, please provide the URL that points to the single file:
?
If this is reachable via the WWW, please provide the URL that points to the single file.
ISL spiders then harvest the single file comprising the publication.
H. May this be publicly distributed for free, always and forever?
?
Yes
No
"Yes" is the automatic default because most government publications are public documents. You should click "No" if the publication is under copyright restriction, including art or photographs that were used with permission that limits their use in some way. You may also click "No" if your agency is selling the publication and has a policy against free distribution on the Internet.
Example:
<meta name="copyrightRestricted" content="Yes">
I. If not, is there a date after which this material may be distributed for free?:
?
MM:
DD:
YYYY:
Enter a date if the copyright restrictions will expire on a known date.
Example:
meta name="dateUnrestricted" content="080120073"
J. If not, please explain the restrictions:
?
If there are copyright or use restrictions, please explain.
Examples:
<meta name="restrictionExplanation" content="The picture on page 3 will not be in the public domain until 30 years after the photographer.s death.">
<meta name="restrictionExplanation" content="Copies must be purchased from the Survey.">
K. Does this publication have a control number or identifier?
?
If your organization has an official control ID or number assigned to your electronic publication, complete this section. This is also where you would input a standardized control number such as an ISBN or ISSN.
Examples:
<meta name="originalControlIdentifier" content="IL-1040">
<meta name="originalControlIdentifier" content="Executive Order 97-02">
<meta name="originalControlIdentifier" content="0019-2104">
L. Does this publication have a volume number or year?
Volume No.?
Year?
M. Does this publication have a number or issue?
Number?
Issue?
N. Is there a URL that references another source of information about your Publication?
?
This allows a direct link to other information on the Web that could be helpful to your audience.
Example:
If someone were looking for information on roads, the Department of Transportation may want to reference a link to the specific Illinois Department of Revenue Web page that concerns the motor fuel tax.
<meta name="linkage" content="http://www.revenue.state.il.us/MotorFuel/">
O. Language of publication
(Hold down the <Ctrl> key and click to select multiple languages)
:
?
EN-English
ES-Spanish
AR-Arabic
BA-Bosnian
DE-German
EL-Greek
FR-French
HE-Hebrew
HI-Hindi
HR-Croatian
IT-Italian
KO-Korean
PL-Polish
RU-Russian
SGN-American Sign
SK-Slovak
SR-Serbian
SV-Swedish
TH-Thai
TL-Tagalog
UK-Ukranian
VI-Vietnamese
ZH-Chinese
English is the default, but there is a dropdown menu of other language choices. Select the code for the language of your publication.
Examples:
<meta name="language" content="EN">
<meta name="language" content="ES">
P. Government type of your organization or agency?
?
State
Local
The default is for a state publication, but you may select local, if applicable. Universities are considered state.
Example:
<meta name="govType" content="State">
Q. If this is a periodical, what time period does it cover?
Section 2. Contact information about your publication.
Please do not use abbreviations.
A. Person filling out this form:
?
List the name of the person filling out this form.
Example:
<meta name="contactName" content="Bill Smith">
B. Organization:
(*)
?
AGENCY ISSUING THIS DOCUMENT
Illinois. Administrative Office of the Illinois Courts. Judicial Education Division
Illinois. Administrative Office of the Illinois Courts. Study Committee on the Operation of the Judicial System
Illinois. Appellate Court
REQUIRED.
List the agency issuing the publication. Be as specific as possible and include department, division, and/or section information as appropriate.
Example:
<meta name="contactOrganization" content="Illinois State Library">
C. Phone number, beginning with the area code:
(*)
?
REQUIRED.
Give a contact phone number of the agency listed in Section 2. A above. Please try and list a person who can answer questions about the publication or direct the caller to someone who can.
Example:
<meta name="contactPhoneNumber" content="(217) 782-5432">
D. E-Mail Address:
?
Give the TDD device phone number of the agency listed in Section 2. A above, if you have one.
Example:
<meta name="TDDPhoneNumber" content="(217) 782-5555">
If your issuing agency is not listed, please contact
the Illinois State Library
.
This section will help searchers consistently retrieve relevant items searching under the name of the organization. Please select the name of your agency from the dropdown menu.
If you need a name not on your list, click on the link "Contact us for agency name selections" to e-mail the ISL Technical Services Division and request the name you need.
For example:
You deposit documents for the Secretary of State's Office. Your options on the pull-down menu consist of:
Illinois. Illinois. Office of Secretary of State
Illinois. Illinois. Office of Secretary of State. Index Division
Illinois. Illinois. Office of Secretary of State. Literacy Office
Illinois. Illinois State Library
When you deposit Illinois Literacy, choose from the pull-down list:
Illinois. Illinois. Office of Secretary of State. Literacy Office
When you deposit Illinois Libraries, choose from the pull-down list:
Illinois. Illinois State Library
When you deposit Rules and Statutes of the Illinois Court of Claims, e-mail the ISL Technical Services Division and request that the Court of Claims be added to your list.
Illinois. Illinois. Court of Claims
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